Lync in action: company meetings broadcast
On this new section I will show you real scenarios where I implement or use Lync to leverage productivity and people to communicate.
On my company, the board members decide to have weekly meetings with the commercial and operational staff (on different days) and quartely with all the employees. On the company headquarters theres an auditorium for about 100 persons. But there’s more persons on other locations, on travel and even teleworkers that are required to participate. The solution was… Microsoft Lync !
There’s was any significant investment to apply this solution. We just need to be resourcefull enough to find some workaround’s: an IP PTZ camera (it can move and zoom if the speaker move to show other things, like a flipchart), a PC, some custom windows video drivers and a combination of wired/wireless media technology.
So the usual activity for this meetings are plain and simple:
…• Meetings are scheduled using Outlook, with the invitations providing the url for remote participants;
…• On the conference room the speaker(s) will talk with a wireless microphone, and data is projected on the main wall. The presentation is provided by a computer running Lync client;
…• Remote participants will follow the presentation and the speakers video and sound on their Lync client whenever they are. If someone needs to make a questions, he will be heard on the conference room speakers.
The final result is an high quality meetings and a real productive bussiness process:
…• presenters take no more than 5 minutes to setup the meeting and conduct using the keyboard/mouse;
…• remote participants can assist like they were at the room, without the need to travel.
…• this meetings usually take no more than an hour, so everyone will resume they work activity on the next 5 minutes.
…• the presenters can also be remote and on this case, the conference room participants are the ‘remote’ ones but they still can interact;
…• important training sessions can be recorded and are posted on the company intranet for offline training and review.
Comments always welcomed.